![](https://i0.wp.com/cloudwell.io/wp-content/uploads/2023/08/tiago-gerken-vCqmY3bfqfo-unsplash-scaled.jpg?fit=300%2C200&ssl=1)
![Pat McGown](https://i0.wp.com/cloudwell.io/wp-content/uploads/2018/09/TeamPat.jpg?fit=128%2C128&ssl=1)
StarlinkComms Revolutionizes Collaboration with Cloudwell
Empowering Railway Digital Transformation: Cloudwell Delivers Dual SharePoint Overhauls in Just Three Months StarlinkComms is
A prominent Australian conglomerate, operating across various sectors such as automotive, agriculture, and property, faced significant challenges with its document management processes in M365.
Each branch of the business had its own unique way of storing and organizing documents like contracts, financial records, and project files, leading to difficulties in finding, accessing, and retaining necessary documents.
Additionally, the lack of a unified retention policy and labeling system exposed the company to compliance risks.
Due to a lack of centralized document management in M365, every branch of the conglomerate had its own file storage structure, leading to inconsistencies, making it hard for its people to find documents.
In addition, its inconsistent retention policies and sensitivity labels exposed the group to potential compliance, legal, and audit risks.
Without a unified interface for document access across SharePoint and Teams, the user experience was poor, leading to productivity gaps and employee dissatisfaction.
To tackle these challenges, Cloudwell designed a comprehensive document management solution in M365 for the conglomerate as follows:
Developing a custom SharePoint Framework web part to serve as the user interface, Cloudwell introduced a unified document management platform. Implementing a prescribed and consistent folder structure, the Australian conglomerate can now store documents across different organizational levels and locations.
Documents now automatically have retention policy and sensitivity labels added to them based on classification and metadata. In addition, Cloudwell has introduced permission management, leveraging SharePoint Remote Event Receivers to handle background processing, ensuring appropriate permissions are applied to every document.
Introducing a unified user interface, Cloudwell created a single access point for document management across SharePoint and Teams. Leveraging SharePoint Search, the document search functionality can now deliver relevant documents to the Group’s users based on user permissions.
Cloudwell utilized the following Microsoft 365 technology to streamline document management and improve compliance for the Group:
The migration approach focused on user adoption by carefully handling unstructured content from the legacy system. To ease the transition, a designated “migration folder“ was created where all existing content from M365 would be migrated exactly as-is.
Users could find their files in familiar locations within this folder but could not work on them directly. Instead, they were encouraged to move content to specific folders in the new structure within M365 that aligned with business needs and compliance policies.
First, it minimized disruption by letting users locate content where they expected and work within a known structure, reducing the learning curve.
Second, it ensured immediate compliance by applying a broad retention policy to the legacy folder, covering all migrated content until it was appropriately classified and moved to its new location within M365.
The flexibility allowed each department to organize its data within the overarching structure defined by the business. Subject matter experts chose where their content fits best within the new taxonomy, ensuring alignment with compliance requirements and avoiding content mixing that could lead to policy breaches.
This combination of flexibility and guidance helped drive successful user adoption and streamlined the onboarding process. The migration method also ensured life-cycle management by automatically archiving and retaining content based on predefined policies, further enhancing compliance and governance.
Overall, this migration approach enabled a smooth transition to the new system within M365 while empowering users to shape their content organization according to business requirements, which significantly improved user adoption.
The new document management platform in M365 delivered by Cloudwell has enabled Australian Group to achieve:
***
Cloudwell’s custom solution built on SharePoint in M365 transformed the Australian Group’s document management system, providing a centralized, compliant, and user-friendly platform.
Find out how Cloudwell can help you to leverage Microsoft 365 technology to benefit your organization, please get in touch.
Empowering Railway Digital Transformation: Cloudwell Delivers Dual SharePoint Overhauls in Just Three Months StarlinkComms is
Calendar Overlay app by Cloudwell enables efficient resource management and easy calendar access for special
Cloudwell helps non-profit maximize its Microsoft 365 license and reduce reliance on costly third-party software.
Trucking and logistics industry leader wanted a more flexible solution for managing historical data
Unified solution in SharePoint provides streamlined approach to loan processing and business growth by volume
Cloudwell bridges the gap between SharePoint On-Premises and Microsoft 365 for secured streamlined business processes.
Cookie | Duration | Description |
---|---|---|
cookielawinfo-checkbox-analytics | 11 months | This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Analytics". |
cookielawinfo-checkbox-functional | 11 months | The cookie is set by GDPR cookie consent to record the user consent for the cookies in the category "Functional". |
cookielawinfo-checkbox-necessary | 11 months | This cookie is set by GDPR Cookie Consent plugin. The cookies is used to store the user consent for the cookies in the category "Necessary". |
cookielawinfo-checkbox-others | 11 months | This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Other. |
cookielawinfo-checkbox-performance | 11 months | This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Performance". |
viewed_cookie_policy | 11 months | The cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. It does not store any personal data. |