Do you feel like you need to call in Columbo every time you want to find a colleague? Then you’ve come to the right place.
Whether you’re part of a fast-growing team or a large enterprise, making people visible and searchable is key to smooth collaboration. That’s why we created Cloudwell’s Staff Directory app. It’s a modern, easy-to-use employee directory for SharePoint and Microsoft Teams.
Why your organization needs Staff Directory
One source of truth for your people
Staff Directory syncs directly with Azure Active Directory, ensuring accurate, always-up-to-date employee information across your Microsoft 365 environment.
Seamless SharePoint and Teams integration
Add the app as a web part in SharePoint or as a tab in Microsoft Teams for an experience that feels native.
Smart search and filters
Use built-in filters like department, location, and job title to find the right person, fast. Configure views by role, department or alphabetically to surface the results you need.
Built for scale and security
It respects existing Azure AD permissions, so users only see what they’re supposed to. It also supports more than 20 languages, making it ideal for global teams.
Celebrate your people
The Celebrations feature means organizations can create a sense of community and appreciation for colleagues by highlighting important milestones like birthdays and work anniversaries.
What our customers say:
“After you download the app and approve the APIs, you will be up and running within minutes. I like that you can show so many properties, and the app is very fast and intuitive. It was an easy decision for my company to purchase the app and the process to get this app was very simple. I recommend to any other organizations looking for a comprehensive staff directory solution that looks and feels native to SharePoint and Teams.” AppSource
Sound simple? That’s because it is. Here’s how to get started in three easy steps:
Step 1: Add the Staff Directory app for your organization
Find Staff Directory by Cloudwell in Microsoft AppSource.
Then, in the SharePoint Admin Center, go to Advanced → API Access and approve the permissions requested by the app. These permissions enable directory sync and allow Staff Directory to show the correct people to the right users based on delegated Azure AD permissions.
Step 2: Add Staff Directory to SharePoint or Teams
To add to SharePoint:
Navigate to the SharePoint page where you want to add the directory
Click Edit in the top-right corner
Click the + icon where you want the app to appear
Search for Staff Directory by Cloudwell and add the web part.
To add to Microsoft Teams:
From your Teams channel, click the + icon to add a new tab
Search for Staff Directory, click Add, then hit Save
The directory will now appear as a tab in your team for quick access
Step 3: Configure your directory settings
You can fully customize Staff Directory to suit your needs, from display format to filtering options. You’ll need SharePoint member permissions or higher to make changes.
Key configuration options:
Page layout: Choose Cards or List view as default
Card size: Display small, medium, or large profiles
Filters: Enable quick filters like department, job title, location, manager, or company name
Search: Let users search by name, title, or any field shown
Presence indicator: Show live Teams availability status
Export tools: Let users export directory data as CSV or Excel
Celebrations: Highlight employee birthdays (via Delve) and work anniversaries (via Azure AD)
Language support: Over 22 languages available out-of-the-box
You can configure settings from the web part in SharePoint or the tab dropdown in Teams. Just click Settings, and the panel will appear on the right-hand side.
For a more detailed description of Staff Directory’s configuration options, including how to upgrade the app, take a look at our Staff Directory Support page.
Your questions answered
Q: How does the app address common directory limitations in SharePoint?
A: Traditional SharePoint employee directories often suffer from poor search capabilities, outdated profiles due to manual updates, limited customization, and clunky integration with Teams. Cloudwell’s Staff Directory solves these by offering:
- Dynamic filtering (by department, role, skills)
- Real-time AAD sync and custom attribute support
- Seamless integration with SharePoint and Teams
Q: Do I need admin rights to install Staff Directory?
A: Yes. To add the Staff Directory app to your environment, you’ll need SharePoint admin rights to approve API permissions during setup. Once installed, SharePoint members (or higher) can configure settings.
Q: Does Staff Directory sync automatically with Microsoft 365 profiles?
A: Yes. Staff Directory syncs directly with Azure Active Directory, so employee profiles stay up-to-date without any manual updates needed.
Q: Can I control what information users see?
A: Absolutely. Staff Directory respects your existing Azure AD permissions, meaning users only see what they’re authorized to, with no extra configuration required.
Q: Can users export the directory?
A: Yes, users can export data to CSV or Excel, making it easy to work with offline or in other tools.
Q: How much does Staff Directory cost?
A: Contact the Cloudwell team for pricing. Every subscription includes the following great benefits:
- Free product updates.
- Premier support channel.
- Unlimited web part usage.
- Feature request prioritization.
- Access to certified Microsoft 365 experts.
Ready to make your team more visible?
With our Staff Directory app, you can give every employee faster access to the right people, whether they’re across the hall or at the other side of the globe.
Take a FREE, 15-day trial and if you’re interested in speaking to one of the Cloudwell team about any of our products and services, get in touch.