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Getting started with the Calendar Overlay

Add the Calendar Overlay for your organization

  1. Find the Cloudwell Calendar Overlay app in the SharePoint Store or find us in Microsoft App Source.
  2. In the SharePoint admin center, click Advanced > API access in the left navigation. Select each of the pending requests from the Cloudwell Calendar Overlay package and click Approve.

Make the Calendar Overlay app available in Microsoft Teams

To make your web part available in Microsoft Teams, you’ll have to synchronize your solution with teams.

  1. Select the app in the SharePoint tenant App Catalog and select the Sync to Teams button in the ribbon on the Files tab.
  2. Confirm that you can see the status message in the top-right corner.
  3. Move to the Microsoft Teams side and check the App Catalog status by selecting Apps from the left navigation.
  4. Wait until your tenant-specific apps selection is visible:
  5. Confirm that you can see the Calendar Overlay app in the Teams app catalog.

Add the Calendar Overlay to a SharePoint page

  1. Go to the page where you want to add the Calendar Overlay.
  2. Click edit at the top right of the page.
  3. Hover your mouse above or below an existing web part and you’ll see a line with a circled +.
  4. Click + and you’ll see a list of web parts to choose from. To easily find the Calendar Overlay web part, start typing in the Search box and then select Calendar Overlay in the search results.

 

Add the Calendar Overlay to Teams as a channel tab

  1. Select a channel in a team where you want to add the Calendar Overlay.
  2. Select + to add a new tab on the channel.
  3. Find the Calendar Overlay app in the list. If needed, you can use the search capability to find the app.
  4. Select Add to confirm the tab to be selected.
  5. Select Save to confirm the tab to be installed on the channel.

Configure the Calendar Overlay

  1. The Calendar Overlay uses the native settings dialogs in SharePoint and Teams to configure settings for the app.
    • To edit the settings in SharePoint, while in edit mode on a page, select the Edit web part icon on the Calendar Overlay web part.
    • To edit the settings in Teams, select the dropdown of the Calendar Overlay tab you would like to edit and click settings.
  2. The Settings panel will become visible on the right side of the screen.

Data Source Settings

The Data Source Settings allow a user to define the sources, colors, icons, and order of calendars in view.

SharePoint Calendars

The Calendar Overlay supports adding SharePoint lists and document libraries as a source. The only requirement is the list/library must have columns that can map to the Title, Start Date, and End Date settings in the configuration dialog.

  1. To add a new calendar or edit an existing calendar source to the Calendar Overlay, select Manage Calendars under the SharePoint Calendars heading.
  2. Click Add to define a new calendar source, or select a row in the table below and click Edit to modify the settings of an existing calendar source, Delete the calendar source, or the Up and Down arrows to change the order in the legend.
  3. To add/edit a calendar source fill in the following properties:
  • Display As – This is the title of the calendar source as displayed in the legend.
  • Legend Icon – You can select the icon displayed next to the title in the legend.
  • Event Colors – You can set the calendar source font, background, and border colors with the color picker.
  • Site – This is the source site for your list. Select the site scope, then your site, if necessary.
  • Calendar List – This is the source for your list.
  • View – The view of items from your source as defined by your SharePoint list/library view.
  • Event Title Column – The display title of your event mapping to a string column from your list/library.
  • Event Start Date Column – The start date of your event mapping to a date column from your list/library.
  • Event End Date Column – The end date of your event mapping to a date column from your list/library.
  • Event Details Column – The column from your list/library that is displayed in the over card details section.

     

Exchange Calendars

The Calendar Overlay supports adding Exchange Online and on-premises calendars as a source. This allows a user to define any source with an email address associated to it, such as a User, Microsoft 365 Group, Shared Mailbox, or Resource Account.

  1. To add a new calendar or edit an existing calendar source to the Calendar Overlay, select Manage Calendars under the Exchange Calendars heading.
  2. Click Add to define a new calendar source, or select a row in the table below and click Edit to modify the settings of an existing calendar source, Delete the calendar source, or the Up and Down arrows to change the order in the legend.
  3. To add/edit a calendar source fill in the following properties:
  • Email Address – This is the email address associated with the Exchange calendar.
  • Group Calendar – If set to true, the icon in the legend for this calendar displays a group of users.
  • Calendar Name – This is the title of the calendar source as displayed in the legend.
  • Event Colors – You can set the calendar source font, background, and border colors with the color picker.

 

Planner Plans

The Calendar Overlay supports adding Microsoft Planner Plans as a data source.

  1. To add a new calendar or edit an existing calendar source to the Calendar Overlay, select Manage Plans under the Planner Calendars heading.
  2. Click Add to define a new calendar source, or select a row in the table below and click Edit to modify the settings of an existing calendar source, Delete the calendar source, or the Up and Down arrows to change the order in the legend.
  3. To add/edit a calendar source fill in the following properties:
  • Calendar Name – This is the title of the calendar source as displayed in the legend.
  • Event Colors – You can set the calendar source font, background, and border colors with the color picker.

iCal Feeds

The Calendar Overlay offers seamless integration with various enterprise platforms beyond Microsoft 365, allowing organizations to extend its benefits to a wider range of systems. By obtaining the iCal URL from the external platform, you can add it as a data source in the Calendar Overlay iCal data source settings. This allows you to import and overlay calendars from external platforms within the Calendar Overlay, providing a unified view of events and tasks.

  1. To add a new calendar or edit an existing calendar source to the Calendar Overlay, select Manage iCal Feeds in the Data source settings under the iCal feeds heading.
  2. Click + Add to define a new calendar source, select a row in the table below and click Edit to modify the settings of an existing calendar source, Delete the calendar source, or the Up and Down arrows to change the order in the legend.
  3. To add/edit a calendar source fill in the following properties:
  • Display name – This is the title of the calendar source as displayed in the legend.
  • Icon – Pick an icon from the icon library to go along with the feed in the legend.
  • Event Colors – You can set the calendar source font, background, and border colors with the color picker.
  • iCal feed URL – The iCal URL feed from your external platform. For a list of known integrations, visit our Frequently Asked Questions.

Export/Import Configuration

The Configuration button allows a user to export and import the current data source configuration. When exporting the data source, a configuration file is downloaded to your local computer. To import the configuration file, select the destination web part in edit mode, select your Data Source type (SharePoint or Exchange), and then select the Import option and pick the local configuration file to upload. The import function does an append action only and will not overwite the existing connections configured.

Calendar Display Settings

Default View

The Default View setting allows a user to define which view loads by default for all users of the Calendar Overlay. All users can change their view with the view selector, however the default view is always shown when the Calendar Overlay is loaded. The default setting is Month.

Available Views

The Available Views setting allows a user to configure which calendar views are available for all users of the Calendar Overlay to select. The default settings are Month, Week, Day, and List. Additionally, you can select Week Summary and Day Summary.

Display Calendar Legend

The Display Calendar Legend setting allows a user to toggle the visibility of the legend of configured calendar sources displayed above the calendar. The default setting is On.

Enable Legend Dropdowns

The Enable Legend Dropdowns settings allows a user toggle the visibility of the calendar legend menus for configured calendars. The legend dropdown allows all users of the Calendar Overlay to add new events to the associated calendar (if permissions allow), navigate to the calendar source, and toggle the visibility of the calendar in their view. The default setting is On.

Events Per Day

The Events Per Day setting allows a user to define the number of events per day to show on the calendar. Additional events are displayed when clicking on the + more text on the date. The default value is 4 events per day.

Calendar Height Mode

The Calendar Height Mode setting allows a user to set the scaling of height for the Calendar Overlay. The following options are:

  • Auto – Auto sets the height based on width of the parent element.
  • Parent (default) – Auto-scales to the height and width of the parent element.
  • Ratio – Allows a user to size based on aspect ratio in relationship to width.
  • Manual – Allows a user to define a height in pixels.

 

Event Display Settings

Display Event Start and End Times

These settings allow users to toggle the visibility of event start and end times on the Calendar Overlay. The default setting is On.

Upgrade the Calendar Overlay

Upgrading to the most recent version of the Cloudwell Calendar Overlay is simple.

  1. In your organizations App Catalog, find the Calendar Overlay app and select the checkbox on the left.
  2. In the Files ribbon, select Upgrade Store App.
  3. Once updated, you will notice the updated App Version number in the app catalog. Additionally, you can view the app version in the web part settings panel on a SharePoint page.

Uninstall the Calendar Overlay

  1. Go to your tenant’s SharePoint App Catalog and click the “Apps for SharePoint” link in the quick launch navigation.
  2. Select “Cloudwell Calendar Overlay” in the list of apps and click delete from the menu.
  3. In Microsoft Teams, select Apps in the app bar, then navigate to “Built for organization”, find the Calendar Overlay app, click the ellipsis, and then Delete.

     

Limitations and Known Issues

None at this time

Release Notes

You can find the latest release notes and build version information here.

Frequently Asked Questions

You can find a list of frequently asked questions here.